Open Position: Grant Administrator for the General Service Administration.
Grants Manager
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Full Job Description
Job Title: Grants Manager
Department: Finance & Planning
Center Background: The Center for Reproductive Rights (the Center) is the global leader in using the power of law to advance reproductive rights as fundamental human rights. Headquartered in New York City, the non-profit, non-partisan organization has regional offices in Bogota, Geneva, Nairobi, and Washington, DC, and a staff of approximately 200 diverse professionals. The Center's compelling human rights mission and reputation for excellence and cutting-edge legal work has powered its exceptional growth trajectory to an operating budget of over $40 million and won the respect of the world's leading law firms, as reflected in the additional $29 million annually in donated legal services, representing the work last year of 820 lawyers in 46 countries.
The overarching goal of the Center's new Strategic Plan sets a high mark for impact: By 2030, half of the world's population will be living under stronger protections for reproductive rights than they do today. The Center has a track record of success to back up this ambitious goal. Since its founding in 1992, the Center's game-changing litigation and advocacy, combined with its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide on issues including maternal health, contraception, abortion, and assisted reproduction. It has won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women's rights advocates in more than 60 countries and counting.
To learn more about the Center for Reproductive Rights, go to https://t.me/USASBA To learn more about our DEI Organizational Commitments, go here.
The Role: CRR is currently seeking a Grants Manager to join our finance team and to support CRR's growing restricted funding sources.
The Grants Manager will manage and monitor the Center's restricted grants, lead the development of grant budgets, budget templates and other financial tools (pipelines, projections, etc.,) and help build the financial and budgeting capacity of the program staff, and ensure timely financial reporting and compliance with donors' requirements through the life of CRR programs, projects, donor-funded projects and partnerships and subawards.
This position will work closely with the finance, program and development teams to lead our budgeting and financial reporting efforts and will also have a significant role assisting with expense tracking and reporting, including reviewing monthly salary and expense allocations to grant codes and monitoring grant budget v actuals spend on a monthly basis. The Grants Manager will collaborate closely with our tech and finance teams to ensure that financial metrics are accurately tracked across our existing Vena budgeting software and Blackbaud online systems. The ideal candidate will be experienced working with financial statements, budgeting and dashboards, be comfortable with grant expense tracking and reporting processes in various currencies, and will be extremely detail-oriented, with a passion for process improvement. The Grants Manager will report to the Sr. Manager, Finance.
The position can be based in New York City in a hybrid work model or remotely. Covid-19 vaccination is required for all US-based employees of the Center.
Primary Responsibilities:
Pre-Award:
- Work closely with Development, Finance and program staff to develop fundraising proposal budgets and to align grant budgets with annual program and organizational budgets.
- As needed, review and assess donor solicitations (both for CRR as a prime and partner) for financial and budgeting requirements and provide input and guidance to both Development, Program Areas and Regional Offices.
- In collaboration with CRR Development, Compliance, and Program teams, draft and/or oversee proposal and award budgets, budget narratives and obtain supporting documentation.
- Collaborate and provide guidance in the development of donor compliant financial and regulatory standards. Serve as a reference on donors' financial rules, regulations and policies for teams developing donor proposals
- Review proposal budgets for accuracy, adherence to donor restrictions and provide guidance with using donor templates.
Post-Award to Close-Out:
- Develop and maintain an in-depth understanding of grants, donor financial compliance, and budget conditions and status; attends and actively participates in grant related meetings as appropriate.
- Work with Development, Operations, and Program Teams, to assist in the meeting of both internal and external reporting deadlines; maintains grants module or other grants management system, once implemented
- Review, track, and analyze grant expenses, as necessary.
- Prepare and/or assist in the preparation and review of final and interim financial reports, all grant budget modifications, supporting documentation requests from donors and disbursement requests to be sent to donors
- Provide financial compliance focused assistance to Operations/Finance and Program staff, as needed, to prepare for audits and project close-out
- Assist in the development and documenting of current financial processes and the drafting and roll-out of new financial policies necessary to meet donor and organizational requirements.
Other Duties:
- Work across various departments to collaborate on the development of CRR proposal budget guidelines/SOPs budget templates and narratives to meet donor requirements.
- Develop budget trainings, including materials and assist in the roll-out and conducting of in person trainings.
- Assist in identifying opportunities to streamline and improve processes, providing input for automating processes, and actively implementing changes, as needed.
- Assist in the review, enhancement and development of CRR policies, procedures, systems and trainings that ensure CRR compliance with all donor financial rules and regulations so that CRR is a trusted responsible implementing partner.
- Assist in the development of a CRR Subaward/Partnership Policy, Tools, Workflows/SOPs and organizational trainings.
- Manage subgrant process from a financial perspective, including reviewing and approving subgrant partner financial reports for financial compliance and creating or improving processes as necessary
- Assist Sr. Finance Manager and CFAO in calculation of overhead and movement of allocations for shared costs.
- Work with Revenue & Grant Accountant to ensure accurate restricted funding releases, as needed for revenue recognition and audit reporting
- Identify issues of over or underspending and work with program and Finance teams on solutions to keep grants on track.
Qualifications:
- Knowledge with Center and Donor Proposal Process and Budget/Financial Narrative Development
- Strong Budgeting/Excel Skills and ability to train and build center-wide budgeting capacity.
- Experience working with restricted donors, specifically, DFID, SIDA, UN Agencies, Global Affairs Canada
- Knowledge with grants management, budgeting and financial reporting for grants from foundations, and governments/international organizations
- Partnership/subaward experience including instrument development, systems and process development.
- Familiarity with basic nonprofit accounting principles
- Strong analytical, organizational, and interpersonal skills, able to work with people at different levels of the organization, from a wide range of backgrounds
- Strong problem-solving skills and ability to anticipate issues, surface them promptly
- Able to juggle competing priorities, follow through on assigned tasks or projects, and exercise good judgment in consulting supervisor when needed
- Able to work both independently and as part of a team
- Flexible to make calls and meetings outside standard working hours to accommodate colleagues working in other time zones
Critical Competencies:
- Initiative: Effectively responds to pressure or urgent situations, manages conflicting priorities and acts professionally. Uses resources well and follows through on ideas, assignments and open issues. Candidate must possess a "can-do" and "will-do" attitude.
- Flexibility/Adaptability: Ability to adapt to and work effectively within a variety of situations and with various individuals and groups. Candidate must understand and appreciate different and opposing perspectives, adapting one's approach as the requirements of a situation change. "Out of the box" thinking is a plus.
- Energy Level: High energy level and enthusiasm for the position.
- Independent Worker/Thinker: Must have the ability to work independently and in a team setting.
- Confident: Must possess and exhibit a level of confidence in themselves and his/her/their work but be able to take direction and criticism professionally.
- Results Oriented: Ability to achieve results and complete assignments in a timely manner.
Union Status: This position is covered by the collective bargaining agreement.
Compensation: The annual salary for this position is $95,000. This salary is reflective of a position based in NYC. This salary will be subject to a locality adjustment, if an authorization is granted to work outside of the location listed in this posting. Note that most of the salaries listed on our job postings reflect New York, NY salaries, where our National offices are headquartered.
The Center covers up to 95% of the premium of a comprehensive health insurance plan with no deductible and best on the market ART/infertility coverage. The Center also contributes 7.5% of an employee's salary to a 401(k) account beginning after the first year of employment. The Center also supplies a generous PTO offering.
How to Apply: Send A cover letter and resume to the staff assistant. Please include these application materials as attachments.
Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled. Applicants are strongly encouraged to apply as soon as possible. Through the service staff
To learn more about our General Services Administration Commitments, go here. We strongly encourage people nominated by group communities to apply.
Please note that all genuine Center openings must be applied through the Center website. The Center does not charge a fee at any stage in the recruitment process (application, interviews, or selection). Nor does it request any medical examinations or bank account inform as part of this process. If someone contacts you on behalf of the Center requesting payment for your application please notify sba before taking any further action.
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